Missouri Department of Transportation
Personnel Policy Manual


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Chapter : Wage And Salary Administration
10
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Subject: Substitution of Education or Experience
Policy Number: 1002 Supersedes: 1002
Effective Date: 04/01/2004 Dated: 02/01/2004
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POLICY STATEMENT

In most cases, the stated education and experience requirements on each job specification are the preferred requirements to carry out the duties and responsibilities of each job.

This policy allows relevant experience to substitute for education requirements and relevant education to substitute for experience requirements when staffing certain department vacancies.

PROCEDURES

1. District engineers and division leaders/state engineers may approve the selection of an applicant/employee who does not meet the stated education or experience requirements, provided the applicant/employee meets these requirements through substitution.

2. Preference should normally be given to the applicant/employee who meets the education requirements; however, when experience is used to substitute for education, the experience must be directly related to the position and will be allowed to substitute for education as follows:


Stated EducationRelevant Experience Required
High School/General
Equivalency Diploma -
No substitution allowed
One Year of Technical School -
or One Year of College
    Two years in the specific work area included in the job specification
Two Years of Technical School -
or Two Years of College
Four years in the specific work area
included in the job specification
Bachelor's Degree -
    For certain vacancies, eight years in the specific work area included in the job specification. See individual job descriptions to determine if applicable.
Master's or High Level -
Postgraduate Degree
No substitution allowed

3. Related experience can substitute for education as stated in paragraph 2. However, when a job requires experience in addition to education, the additional experience must be obtained while in a position which requires the same level of education. Example: for a job that requires a bachelor’s degree and two years of experience, the two years of experience should be obtained while in a job which requires at least a bachelor’s degree.

4. When education is used to substitute for experience, the education must be relevant to the required experience. Each year of additional relevant education, which exceeds the minimum required education, may substitute for one year of required experience. Example: for a job that requires an associate’s degree and two years of experience; if an applicant/employee has a relevant bachelor’s degree and no experience, the additional two years of education can substitute for the two years of experience.

5. An explanation for the reason education or experience is substituted should be stated on the Employment Status Maintenance (ESMT) transaction, stating the specific education or experience used to substitute for the required experience or education.

6. In some cases, education or experience requirements may be waived. See Personnel Policy 1024, “Waiver of Job Specification Minimum Requirements.”

7. In some cases, specific education or certification requirements may not be substituted or waived without approval from the human resources director. See job specifications for this information.


CROSS REFERENCE

Personnel Policy 1024, “Waiver of Job Specification Minimum Requirements"Personnel Policy Manual



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